We Make File Storage & Retrieval Easy"

Document Imaging is the process of storage, retrieval, and management of electronic images of documents. The main method of capturing images is by scanning paper documents and storing them on digital media such as a CD or Hard Drive.

Purpose: To reduce the cost of storing documents and files for legal purposes.
Benefits: Eliminate Storage Facilities, Secure backups of all sensitive documents, Save time when retrieving indexed documents, Make documents available to more than one person at a time, no expensive equipment to purchase, outsource your filing and reduce labor.

Timeline: We will have your document imaging campaign underway as soon as we receive your first file. We are fully staffed and capable of processing thousands of files each day with locations abroad.

Document Imaging vs Paper Storage

Paper Stored File

Travel to paper storage -------------------------- 20 min - 40 min
Search for file and specific documents ------- 15 min - 30 min
Return to work -------------------------------------- 20 min - 40 min
Copy, fax or mail documents -------------------- 15 min - 20 min
Prepare files for destruction --------------------- 10 min - 20 min

Total Time 1 hr 20 min - 2 hrs 30 min
(Assume $10.00 / hr salary and benefits) $13.33 - $25.00 / occurrence

Electronic File System or Document Imaging

Insert disc into PC or retrieve from server--- 2 min - 3 min
Print or email documents ------------------------ 2 min - 5 min

Total Time 4 min - 8 min
(Assume $10.00 / hr salary and benefits) $.66 - $1.33 / occurrence

Expense of Storing Paper Files Verses Electronic File Storage

Paper Storage Expenses
(personal storage unit)

4.6 cents per month 55.2 cents per year (150 page files)
Storage boxes ($7.50 / 20 files) 37.5 cents per file
Destruction cost after retention period. 60 cents per file
Labor cost ?

Total Cost per File (5 year retention period) $3.72 + Labor


Paper Storage Expense
(third party storage facility)

Enter file into storage $1.25 - $1.30
Storage boxes ($7.50 / 20 files) 37.5 cents per file
6 cents per month 72 cents per year
Destruction cost after retention period 60 cents
Labor cost ?

Total Cost per File (five year retention period) $5.18 - $5.28 +Labor
(Retrieval charge of $25 -$40 per occurrence)

Electronic File Storage or Documet Imaging

Imaging expense (average) $5.00 - $6.00
Labor cost $0
Storage boxes $0
Destruction cost $0

Total Cost per File (Lifetime retention) $5.00 - $6.00

About our Process

1) Prepare Documents for Imaging
We remove all staples, paper clips, etc. as well as organizing and straightening all files.

2) Scanning
Using high-speed, high-resolution scanners, we convert your paper documents to digital format.

3) File Conversion
Electronic files are burned to CDs which have a customized user-friendly windows based retrieval system. We can offer unique search fields according to your specific data requirements.

4) Security
We retain backup CDs of every document we scan in case your data is lost, damaged or otherwise compromised. We also offer secure disposal of sensitive documents.

5) Implementation
We deliver or ship your documents on CDs and show you and your staff how to use your new document retrieval system