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Law
Firm Document Imaging can help your firm organize critical
legal documents for faster retrieval. Convert your paper files
to CD and save precious time and money. Optical Character Recognition
can even convert your current clients into searchable text documents!
Purpose:
Create faster processing of paperwork, depositions,
filings, subpoenas, lawsuits, settlements, ongoing trials and
more!
Benefits: Eliminate bulky
filing cabinets, secure backups of all critical documents, save
time when retrieving indexed documents, make documents available
to more than one person at a time, no expensive equipment to purchase,
outsource your filing and reduce labor costs.
Timeline: We will have your
document imaging campaign underway as soon as we receive your
first file. Several of our current law firm clients have found
this service invaluable to their court proceedings.
Document
Imaging vs Paper Storage
Law Firm Paper Documents Time Spent:
Travel
to paper storage --------------------------
20 min - 40 min
Search for files and specific documents
----- 15 min - 30 min
Return to office-------------------------------------
20 min - 40 min
Copy, fax or mail documents -------------------
15 min - 20 min
Prepare files for destruction --------------------
10 min - 20 min
Total
Time 1 hr 20 min - 2 hrs 30 min
(Assume $10.00 / hr salary and benefits) $13.33
- $25.00 / occurrence
Electronic
File System or Document Imaging for Law Firms:
Insert
disc into PC or retrieve from server---
2 min - 3 min
Print or email documents ------------------------
2 min - 5 min
Total
Time 4 min - 8 min
(Assume $10.00 / hr salary and benefits) $.66
- $1.33 / occurrence
Expense
of Storing Paper Files Verses Electronic File
Storage
Paper
Storage Expenses
(local paper storage facility)
4.6
cents per month - 55.2 cents per year (150
page files)
Storage boxes ($7.50 / 20 files) 37.5 cents
per file
Destruction cost after retention period
= 60 cents per file
Labor cost ?
Total
Cost per File (5 year retention period) =
$3.72 + Labor
Paper Storage Expense (third party
storage facility)
Enter
paper file into storage = $1.25 - $1.30
Storage boxes ($7.50 / 20 files) 37.5 cents
per file
6 cents per month = 72 cents per year
Destruction cost after retention period
= 60 cents
Labor cost ?
Total
Cost per File (five year retention period)
= $5.18 - $5.28
+ Labor
(Retrieval charge of $25 -$40 per occurrence)
Electronic
File Storage or Documet Imaging
Imaging
expense (average) = $5.00 - $6.00
Labor cost $0
Storage boxes $0
Destruction cost $0
Total
Cost per File (Lifetime retention) = $5.00
- $6.00
Law
Firm Benefits
1)
Prepare Closing Contracts for Imaging
We remove all staples, paper clips, etc. as
well as organizing and straightening all files.
Our scanners accept paper sizes up to 50 inches
making those big closing contracts a sinch.
2) Scanning Text for Searchable CDs
Using high-speed, high-resolution scanners,
we convert your paper documents to digital
format. Optical Character Recognition
(OCR) allows us to actually transform
your paper files to digital formats with searchable
text throughout the entire document.
3) File Conversion
Electronic files are burned to CDs or DVDs
which have a customized, user-friendly, windows
based retrieval system. We offer unique search
fields according to your specific data requirements.
Every word on the page will be searchable
making this solution fast and effective.
4) Security
We retain backup CDs of every document we
scan in case your data is lost, damaged or
otherwise compromised. We also offer secure
disposal of sensitive documents.
5) Implementation
We deliver or ship your documents on CDs and
show you and your staff how to use your new
document retrieval system
Our current customers are saving time and
money on the following law firm related
procedures and files:
Property Detail Report
Comparable Sales
Parcel Map/(Assessor Map)
Neighborhood Information
Legal and Vesting
Document Image - Sales
Document Image - Mortgage
Deeds
Titles
Closing Attorneys Files
Credit Reports
Customer Data Files
Potential Re-Finance Clients
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