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Document
Imaging of Birmingham specializes in providing Paper Reduction Solutions
for those businesses serious about converting to "electronic paper".
Our Easy-To-Access electronic document imaging system customized for your needs,
provides that user friendly capability allowing for Reduced Labor Cost, Time Saving
Benefits, as well as Reducing Square Foot Rent Overhead without the need to make
large investments in equipment.
If you think
converting 25,000 pages of paper to one
CD can enhance your storage solutions U.S. Imaging Central Atlantic
is ready to help you reclaim your space today!
We use only the highest
quality Memorex, Sony,
or Maxell Brand CD's
to insure data integrity
Call
Don DiPlacido at 205-822-6886
for a personalized demonstration using your own data.
"
Did You Know? "
• 90% of corporate
memory exists on paper.
• Of pages that get handled
in the office, 90% are merely shuffled.
• The average document
gets copied 19 times.
• Companies spend $20.00
in labor to file a document. $ 120.00 in labor to find a misfiled document, and
$ 220.00 in labor to produce a lost document.
• 7.5 % of all documents
get lost, 3 % of the remainder get misfiled.
• Professionals spend
5-15 % of their time reading information but 50 % looking for it.
• 4 Trillion paper documents
are in the US alone, growing at a rate of 22 % per year.
About
our Process
• Compact
& easily stored (One CD holds up to 25,000 pages!)
• No software or hardware to lease or purchase
• Recognized as legal by US federal court system
• Completely confidential, secure, and insured
• Instant file retrieval
• Multiple search fields
• Accessible to more than one user simultaneously
• Reduces labor, cuts costs, saces time
• No more misfiled or lost documents
• No more off site storage fees
• Free pick up and delivery
Paper
Storage vs Document Imaging
Paper
Stored File
Drive / walk
to storage ---------------------------- 20 min - 40 min
Search for file and specific documents ------- 15 min - 30 min
Return to work area -------------------------------- 20 min - 40 min
Copy, fax or mail documents -------------------- 15 min - 20 min
Prepare files for destruction --------------------- 10 min - 20 min
Total Time 1 hr 20 min
- 2 hrs 30 min
(Assume $10.00 / hr salary and benefits) $13.33 - $25.00 / occurrence
Electronic
File System
Insert disc into PC or
retrieve from server--- 2 min - 3 min
Print or email documents ------------------------ 2 min - 5 min
Total Time 4 min - 8 min
(Assume $10.00 / hr salary and benefits) $.66 - $1.33 / occurrence
Expense of Storing Paper
Files Verses Electronic File Storage
Paper
Storage Expenses
(personal storage unit)
4.6 cents per month 55.2
cents per year (150 page files)
Storage boxes ($7.50 / 20 files) 37.5 cents per file
Destruction cost after retention period. 60 cents per file
Labor cost ?
Total Cost per File (5
year retention period) $3.72 + Labor
Paper Storage Expense
(third party storage facility)
Enter file into storage
$1.25 - $1.30
Storage boxes ($7.50 / 20 files) 37.5 cents per file
6 cents per month 72 cents per year
Destruction cost after retention period 60 cents
Labor cost ?
Total Cost per File (five
year retention period) $5.18 - $5.28 +Labor
(Retrieval charge of $25 -$40 per occurrence)
Electronic File Storage
Imaging expense (average)
$5.00 - $6.00
Labor cost $0
Storage boxes $0
Destruction cost $0
Total Cost per File (Lifetime
retention) $5.00 - $6.00
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